Kavern Software for contractors. From $19/mo.
Kavern Software · Waco, Texas
You pay us for the software. Invoice money stays on your Stripe or your PayPal. Full books start at $19/mo. Free covers a few documents. It has no ledger, and it does not take a card.
You pay Kavern Software for the software. Your customer pays you for the work. The books are yours. The tax screen is a draft you hand to your CPA. We do not file it.
The plan
Scott Applications LLC bills the plan through Stripe. The charge is the price on this page, and that price includes Texas sales tax. Inside 14 days, that charge comes back in full. After that, we refund the days you did not use.
The invoice
They pay on your Stripe or your PayPal. We do not add a fee, and we do not hold that money. You choose cards, bank debit, PayPal, and the wallets those providers allow. Their fee is theirs. It is not a second bill from us.
Send a few invoices, estimates, quotes, contracts, and bills, and share one portal link. No ledger. No card or PayPal collection. Just you.
The ledger under those documents, a month-end packet, opening balances, a CSV import, a tax-center draft, and a receipt photo that stays a draft until you save it. Match a statement file you download from your bank. A client pipeline for the next step on a lead. Won and lost do not post revenue. Your colors on the documents and the email. Customer payments on your own Stripe or PayPal. Up to 25 clients.
Everything in Books, plus the job and the day schedule. Budget against what the job has actually cost, while it is still open. A visit does not write the invoice. Clients are not capped. Up to 5 people, and each one only sees what you turn on.
Close a month so later edits are refused, and keep fixed assets. Up to 15 people. This plan starts with a walkthrough, not a checkout button.
The same tools as Firm, with unlimited people and 250GB for files. Still one company. This plan starts with a walkthrough, not a checkout button.
On any plan that can edit an invoice, you can split what is due now into steps, and you can set the document to repeat. When the next one is created, we do not email the customer for you. A tax exemption is a number, a file you already store, and a date. Tax comes off only while that date has not passed.
A code applies on Stripe Checkout once signup is open. You can also type it on the next screen.
Plans
Paid plans do not count your invoices. Free does. Books adds the ledger. The job, the week, a closed month, and more people come on the plans above it.
Your customer pays you. The charge runs on your Stripe or your PayPal, and that deposit does not come to Kavern Software. The software plan is a separate charge, to Scott Applications LLC.
No. We do not add a platform fee, and we do not add a surcharge. Stripe or PayPal charge their own processing fee on the payment your customer makes to you.
No. A trial or a discount exists only while an admin promotion is turned on. The price on the card is the price, with no trial promised on the card itself.
Invoices, estimates, quotes, contracts, and bills. A paid plan does not cap how many you create. Free allows 3 invoices, 3 estimates, and 3 quotes a month, 1 contract a month, and 3 bills a month. You can download a PDF, print it, email it, and export.
From Books up, every invoice, bill, and payment posts to a double-entry ledger. You can open a profit and loss, a balance sheet, a cash flow, and a month-end packet. You can also match a statement file you download. Income on the profit and loss is shown accrual and cash. Free is documents and a shared portal link, with no ledger and no card or PayPal collection.
No. The tax center is a draft for your CPA. It groups sales tax by the jurisdiction you saved, lists 1099 candidates, and shows a Schedule C grouping. Book depreciation on that screen is the depreciation already posted in your books. It is not a tax form, and Kavern Software does not file it.
Yes. An invoice, quote, or estimate can carry two to twelve steps, all percents or all dollars. The customer pays what is due now. The invoice still posts once for the full total.
Yes. You turn repeat on from the document. When the next invoice or bill is created, Kavern Software does not email your customer. You send it when you mean to.
Job costing, and the day schedule. An estimate, a bill, and the invoice can belong to the same job, with the budget next to the actual cost. A visit names that job and a person. The hours stay a working figure you copy onto the invoice. The visit does not write the invoice. Clients are not capped. You can add up to 5 people, and each person only opens the areas you turn on.
Firm adds closing a month so later edits are refused, and a fixed-asset register, with up to 15 people. Unlimited is those same tools with unlimited people and more file storage. It is not a second company. Neither plan is a phone-support plan. Matching a statement file you download is on Books.
On a plan with team members, you invite a person into this company. They see this company. They do not get a stack of other companies, and the invite does not hand them a company of their own. Books is owner only, so a helper starts at Books + Jobs.
Within 14 days of a software plan charge, that charge is refunded in full. After day 14, unused days left in that period are refunded by the day. This applies to plan fees paid to Scott Applications LLC. It does not refund a payment your customer made on an invoice.
No live bank connection, purchase orders, payroll, tax filing, bill pay, inventory, estimating, or hiring. No dispatch map. Support is email, Monday through Friday, 7am to 7pm Central. The product is priced in US dollars for businesses in the United States.